SHRSL - Southwest Houston Recreational Swim League

Jul 06

2021 MOC & ALL STAR UPDATE (2)

REMINDER on MOC RESULTS:

  • Submit results by NOON on July 7. No exceptions unless weather comes into play and we will communicate accordingly WED, JULY 7. Keep eyes & emails open!
  • MOC Files needed: TeamMgr8/HY3 results file AND your normal results upload to Swimtopia.
  • All Star Stroke Judges Needed: Please email [email protected].com with questions/submits.
  • TOP TIMES from MOCs: Weather/Results permitting: First round of TOP TIME reports form MOCs will pop up around 2pm on July 7.
  • AUTO ADVANCERS & CALL UPS: Read ALL NOTES on page. Wednesday, July 7 after 5pm.
    • Depends in integrity of submitted team MOC results
    • Depends on weather. Quite a few meets on Tuesday, July 6….
  • Tell your families: WATCH THE WEBSITE, don’t email the LEAGUE

ALL STAR CHANGES & ITINERARY

Lots of changes for spectators & seating. PLEASE SHARE WITH YOUR TEAMS & READ INFO

ALL STAR ITINERARY: 2021 All Star Itinerary FINAL – LCISD

Changes made to SPECTATOR SEATING – all OUTSIDE. Entrance by age group/wristband color.

Smaller spectator area at LCISD dictated change. Respecting Covid & Covid Concerns.

** 2022 Complete Return to Normal **


All Star Swim Meet | 2021

MORNING SESSION – 10 & UNDER

6:30am:                 Coaches Entry – 2 per team | Coaches only on the NON-SPECTATOR side

6:45am:                 6U’s at courtyard > Coaches pick up for in courtyard.

6:50am                  Warm Up 6 & Under:  Exit diving/timing end of pool & doors.

7:00am                  7-8’s Prep Warm Up: Gather in courtyard.

7:05am                  Warm Up 7-8’s (*see lane assignments). Exit diving/timing end of pool & doors.

7:20am                  Call for Timers – Meet by Diving Boards | Officials Meeting – WEIGHT ROOM.

7:25am                  9-10’s Prep Warm Up: Gather in courtyard.

7:30am                  Warm Up 9-10’s (*see lane assigns). Exit diving/timing end of pool & doors.

7:40am                  Timer Meeting by Diving Boards, Corner of deck.

7:45am                  Open for 6 & Under RELAY parents only.

7:45am                  CLEAR POOL. Head Coaches Meeting – WEIGHT ROOM

7:50am                  ALL 8 U Relays report to courtyard.

8:00am                  National Anthem | Meet Start

*Warm Up/Cool Down Pool will NOT be open during morning session. Blocks can be used, both ends.
*Facility must be cleared completely at the conclusion of the morning session.

*** Lane 1 & 8 for starts One Way ONLY – Bulkhead Starts only. (7:20a 7-8, 7:45a 9-10)

GENERAL COMMENTS & NAT RULES:

  • Absolutely NO STANDING at railing
  • Spectators will be given wrist for age group specific, spectator seating entry.
  • Spectators will enter through lobby doors and exit thru the diving well back door, each event.
  • Coaches: ONLY on the bulkhead during the 6U. No chairs.
  • No tripods or flash photography.
  • No food on deck. Water only.
  • No noise makers or throwing/dropping items from the stands.
  • Touch Pads will be used for PM session only.

 

 

AFTERNOON SESSION – 11 & UP

12:30pm               Coaches Entry – 2 per team | Coaches packet pick up

12:45pm               11-12’s Prep Warm Up > Coaches meet in courtyard.

12:50pm                Warm Up 11-12:  Exit diving/timing end of pool & doors.

1:00pm                  13-14’s Prep Warm Up: Gather in courtyard.

1:05pm                  Warm Up 13-14’s (*see lane assignments). Exit diving/timing end of pool & doors.

1:15pm                  Open for spectators (NO SAVING OF SEATS).

1:20pm                  Call for Timers – Meet by Diving Boards | Officials Meeting – WEIGHT ROOM.

1:25pm                  Open’s Prep Warm Up: Gather in courtyard.

1:30pm                  Warm Up Open’s (*see lane assigns). Exit diving/timing end of pool & doors.

1:40am                  Timer Meeting by Diving Boards, Corner of deck.

1:50pm                  CLEAR POOL. ALL 8 U Relays report to courtyard.

2:00pm                  National Anthem | Meet Start

*** Lane 1 & 8 for starts One Way ONLY – Bulkhead Starts only ***

GENERAL COMMENTS & NAT RULES:

  • Absolutely NO STANDING at railing
  • Spectators will be given wrist for age group specific, spectator seating entry.
  • Spectators will enter through lobby doors and exit thru the diving well back door, each event.
  • Coaches: ONLY on the bulkhead during the 6U. No chairs.
  • No tripods or flash photography.
  • No food on deck. Water only.
  • No noise makers or throwing/dropping items from the stands.
  • Touch Pads will be used for PM session only.

Team Expectations:

  • Each team needs to allocate TWO (2) VOLUNTEERS. Mandatory.
  • Submit names pre-meet to Mel / [email protected] by Thursday at 2:00pm
  • These volunteers will help in the following areas:
    • Security (will have vests) – Usher & Door Monitors mostly.
    • Timing
    • Heating
    • Parking Monitors

 

Courtyard: All swimmer ENTRANCE will be through the Courtyard doors. All EXITS will be through the diving well end, corner door on the spectator side. Staging & heating will start in the courtyard.

Awards:

  • ONE designated team rep will pick up and manage team awards.
    • NO PARENT PICK UP
    • NO SWIMMER PICK UP
    • Bins for award pick up will be in Courtyard
  • Results posted on side lobby glass wall. Hard Rule: NO KIDS allowed, due to weight equipment.

 

DJ Sports: All Star T-Shirts & swim/fun gear will be available for purchase.

Coaches: Entry at 6:30a & 12:30p. Packet pick up in front lobby. 2 on deck. No chairs. Must wear ID/wristband at all times. Can switch out (bracelets) and share deck access

Tent/Swimmer/Spectators: OUTSIDE in FRONT OF BUILDING

  • Main parking lot between Horace Mann & Avenue I.
  • Set up is on concrete. Bring something to weight the tents down.
    • Eliminates grass in pool & provides concrete access to all entrances.
    • Restroom access for swimmers > thru Courtyard doors
    • Restroom access for spectators > Front Lobby
  • All swimmers, spectator seating is OUTSIDE, except during specific events.
  • Extreme Weather:
    • Swimmers will be moved inside, by age group under Coach supervision
    • Spectators will need to relocate to vehicles

Traffic & Parking: 

  • Drop Off Zone: marked with cones located on side entrance/stairs of Natatorium.
  • Drivers will need to enter the back side of the building off of Horace Mann or from the Stadium parking lots, park in the side lot and/or drop and circle around back to wherever this is parking.
  • NO PARKING on Horace Mann. NO PARKING on that road behind the Nat
  • Obey all signage and parking attendants.

Security & Spectators: PLEASE READ. **THIS IS NEW due to Facility Size**

  • Spectators will be given a wristband for inside access, color by AGE GROUP.
  • Line will form on side ramp and will enter thru the side Lobby Doors by Age Group/Event.
  • Will exit thru the BACK DOOR – Stands will be cleared at the end of each race/event.
  • Please practice patience. We know it’s hot. We know this is new. We are doing this for the kids. Treat each other kindly.

Jun 23

2021 MOC & ALL STAR UPDATE

LEAGUE MEETING this SUNDAY

JUNE 27 AT 4:00PM, Greatwood Community Center


TOPIC: Meet of Champions (MOC) | July 2-6, 2021

  • MOC Meets must be conducted in a regular meet format, as posted at SHRSL.org
    • Must follow Post Season bylaws: Starter, Stroke Judge, 3 Timers per lane.
      • Adaptation: No Backup Starter necessary
      • Timers: MUST have 3 timers. Wiggle room on scribes.
      • Flex on how many lanes you run to accommodate timers.
    • Swimmer gets ONE TRY for time, be honest. (ex: not twice over 2 days, take best time)
    • Follow Event Schedule with Numbers
  • REQUIRED RESULTS:
    • MUST upload to Swimtopia – Must share .hy3 file (TM8 or Swimtopia)
    • MOC meet file will be shared for MOC Entries & Results. Use is mandatory.
    • Suggested format:
      • 10 Unders in AM
      • 11 Ups in PM
      • Awards – see below
  • MOC Results: July 7 (MOC results due by noon on 7/7)
    • MOC: Results & Top Times will be posted on Wednesday as they are received
    • MOC: Results will be marked FINAL once final
    • NOTE – this will NOT BE THE ALL STAR ADVANCERS LIST
      • All Star advancers will be posted on the ALL STAR page
      • MOC Results will be posted on the TOP TIMES page
      • WHY SEPARATE? There could be scratches at the first-place spot, that will move the 2nd place finisher up from within the Division

 

  • MOC MEET SPECIFICS:
    • NO BLOCKS ALLOWED
    • Sell MOC as a qualifier for All Stars this year (info below)
    • Everyone swims all qualified events
      • Two Meet Attendance rule for 2021
      • Must swim LEGAL event in at least one meet
      • No NT’s (no time) allowed. Must have legal swim.
      • No MOC/League Awards
        • Due to COVID (use normal ribbons)
        • Award all heats like Meet 1-4.
        • If short on awards, consider awarding 10U only.
    • Individuals & Relays at MOC:
  • MOC RELAYS:
    • MOC can have as many relays as necessary for max participation
    • Top Relay from each of the 3 Divisions + Next 5 fastest will advance
    • MUST SUBMIT NAMES for MOC & All-Star relays
    • Reminder: Names can be changed between MOC & All Stars
    • ONE RELAY can advance to All Stars (Team A & B can’t advance)
  • MOC INDIVIDUALS:
    • Follow all posted ENTRY requirements
    • Top qualifier from each division (3) + 13, Will list alternates
    • From across the league
      • Meet Suggestion – Only if weather comes into play:
        • Combine relays to save time (ex: boys & girls together)
        • Recommended: 20-30 min between events, for swimmer rest

MEET FILES

  • Teams will get a standard Team Manager meet file to set entries
  • Teams will get a standard meet file for STMM (Swimtopia Meet Maestro).
  • Use of one of the 2 options is required & sharing results in .hy3 format is required.

 

TOPIC: ALL STARS – *CHAMPIONSHIP MEET FORMAT*

  • DATE: July 9, 2021 | LCISD Natatorium | Blocks on both Ends
  • All Star Advancers:
  • INDIVIDUALS:
      • Each Division (3) will advance the TOP FINISHER of each event.
      • Next 13 times from combined MOC results, will advance to All Stars
      • Using ONLY MOC times.
      • POSTING:
        • Will post top finisher from each division + alternates in one list
        • If teams do their job with scratches, the top 16 + 2 list will be good
        • TELL YOUR TEAM: Only the top 16 will swim
        • The list will be longer, but families need to plan
    • RELAYS:
      • Each Division (3) will advance the TOP FINISHER of each relay event.
      • Next 5 times from combined MOC results, will advance to All Stars
      • No alternates for relays will be listed. Will swim open lane.
      • Relay names must be submitted by July 7 at 12:00pm
      • Relays will be seeded by time
  • Scratches needed by END OF MOC (Tuesday, July 6). 10:00pm. NO EXCEPTIONS
    • Need a separate EMAIL SCRATCH LIST from each team
      • If no email is received, it’ll be assumed there are no scratches for AS
      • NOTE: Lots of work goes into this, hate to see open lanes and kids left at home
    • DO NOT alter MOC results (want a real TOP TIMES list from MOC)
    • USE TECHNOLOGY & your MOC MEET
      • Ask DURING MEET OF CHAMPS for All Star scratches
      • Ask VIA SWIMTOPIA prior to Meet of Champions about All Stars
    • Mel: 281-543-7803 with surprise scratches. NEED AN EMAIL for paper-trail
      • NOTE: Top 16 List will have first round of scratches removed
      • NOTE: Next 4 will be included so swimmers as alternates
    • FINAL All Star Advancers + 2 Alternates will be posted by 2pm on July 8
  • AWARDS at LCISD Nat:
    • 22 Team Bins | Set up in Lobby for awards pick up.
    • Pick Up by TEAM REPRESENTATIVE ONLY
      • No Swimmers
      • No Parents
      • Need ONE pick up person from each team. Will need to declare prior with Christine
    • Will have labels printed in Meet Mgmt room
      • Runner will bring results/labels
      • Christine will have awards pre-bagged, will stick lablabels
      • Runner will run to Lobby
      • VOLUNTEER: Christine will staff (3 per session + CM)
  • COACHES:
    • Two per team on deck. No exceptions. Please don’t ask.
    • Will have credentials at pick up. Will need to be always visible while on deck.
    • Will have AM check in and PM check in Lobby with Melanie
  • TIMELINE:
    • Normal Procedure: 30 minutes between age group events (ex: 11-12 IM to 11-12 will be 30 minutes)
    • We have to slow this one down.

Questions: email [email protected]

DIVISIONS:

D1 – CP, CW, FC, GG, MW, NT, NW, SP

D2 –  LO, ME, SC, PG, SW, SL, SK

D3 – FG, QV, SH, ST, TR, TW, WH

 

May 24

CLINIC ATTENDANCE – 2021

THANKS TO ALL ATTENDING THE STROKE CLINICS and THANKS IN ADVANCE for VOLUNTEERING!

CLICK >> CLINIC ATTENDANCE 2021 thru 5/24/21

Last Scheduled Clinic:

  • Saturday, June 5 – Short: 7:30am Long: 8:00am
  • New Territory Clubhouse (NT/NW)
  • 1200 Walker School Rd. Sugar Land, 77479
  • Click here for map: https://goo.gl/maps/o4V8fZ32SeS2

Apr 28

2021 League Update #2

HELLO ALL! It’s that time. I know it’s been quiet – thanks for those that are reaching out! Just lots of balls in the air!

SO…… Below is a breakdown of updates by category. Next meeting date will be shared soon. If something is missed, please reach out to SwimSHRSL.

2021 Specifics:

  • FIRST Day of PRACTICE | Per bylaws, no earlier than: April 26, 2021
  • DROP DEADLINE for Club/USA Swimmers: April 30, 2021
  • FIRST MEET: June 7, 2021
  • MEET of CHAMPS: July 5, 2021(Results due by Wed, July 7 at 12pm)

o Swim the meet Friday or Saturday or Monday.

o Swim the meet Tuesday but pay attention to weather

o Email with any concerns.

  • ALL STARS: July 9, 2021

 

MEETS:

  • As of now, VIRTUAL within your own team.
  • Relays…swim your relays.
  • MONDAY MEETS:

o Swim a meet format on Monday afternoon, great.

        • Swim meet events during normal practice time on Monday, great.
        • Swim meet Saturday – Tues. Make it work.
  • Possible head to head competition, virtually once team sizes/strength are determined
  • Meet of Champs: Virtual, at this time
  • All Stars

o Limited spectators at this time

o Normal format (as of now), 10Under in AM, 11Up in PM

o Swimmers will be seated outside, regardless of facility

 

 

DATA:

  • Swimtopia must have:

o   Registration info for all swimmers

o   COVID release

o   INDEMNITY release

o   CORRECT ages for swimmers.

  • Swimtopia – Meets

o   Working on DATA info, to distribute soon

o   We’ll use a combo of Team Manager & Swimtopia

  • Report Dates:

o   Rosters must be IN SWIMTOPIA prior to starting practice

o   Swimmers must be IN SWIMTOPIA prior to touching the water

  • Mark any drops CLEARLY
  • Questions: Contact Christine

o   Meet Reports

    • Meet1: Results due June 9, 12:00 noon
    • Meet2: Results due June 16, 12:00 noon
    • Meet3: Results due June 23, 12:00 noon
    • Meet4: Results due June 30, 12:00 noon
    • MOC (July 5): Results due July 6, 10:00 am
      • Individuals, follow rules as posted at SHRSL.ORG
      • Relays, yes.
    • All Stars (as of now):
    • Top 16 (+ 2 alternates) finishers from across the League
    • Relays, TBA.

 

AWARDS:

  • FIND RIBBONS? LOSE RIBBONS?
      • Contact Christine
      • If there’s an issue, Christine will contact you.
  • Please pass this to your Awards folks ASAP
  • MOC: Using normal awards again
  • All Star Awards: Will have meet specific awards.

 

BACKGROUND CHECKS:

  • No change. Every 3 years. Jeff to send list.
  • Background checks for those with “direct contact with the swimmers”.
  • Please don’t send to your entire team. Timers/Scribes/Awards – no.

 

FINANCIALS:

  • $15 per swimmer fee for 2021

o Insurance

o Awards

o All Stars Facility Rentals

  • Invoice #1

o Have been sent. Didn’t get one? Email JEFF.

o Will be invoiced at 50% of 2019 numbers

o Due Mid May

  • Invoice #2

o Adjustment Invoice after Meet 1

o Due within 7 days of receipt. We’ll need to pay insurance bill!

INSURANCE:

  • Insurance is now mid-June to mid-June.
  • Insurance is good to share with HOA’s. If you need something or missed an insured, contact JEFF.
  • SHRSL Indemnity Forms – no change: https://shrsl.org/bylaws-forms/
      • Should be in digital format, in Swimtopia
      • Questions – contact Christine.
  • Covid Form for registration and ANYONE on deck – attached.
      • Should be in digital format, in Swimtopia
      • Questions – contact Christine.

 

STROKE/OFFICIAL CLINICS:

  • If you were current in 2019, attend a 30 min clinic (short clinic)
  • If you were NOT current in 2019, must attend a long clinic
  • 2019 CLINIC attendance, attached.
  • Current Clinics:
      • Greatwood (GG) | May 15, 7:30a short, 8:00a long
      • Maplewood (MW) | May 22, 7:30a short, 8:00a long
      • Sweetwater (SW) | May 22, 11:00a short, 11:30a long
      • New Territory (NT/NW) | June 5, 7:30a short, 8:00a long
      • NOTE: Still looking for hosts – contact Steve or Mel.
        • Shadow Creek (SK) would like to host.
        • Anyone else? Greatwood is on the board – date soon!

 

 

Mar 15

2021 League Mtg #1 – NOTES

HELLO ALL! Hope this post finds you healthy, happy & safe! Below is a breakdown of what was discussed at the meeting. We’ll get the “next meeting” date out soon.

Please watch for more communication as teams are modifying POOL USE rules due to changes in mask mandates.

2021 Specifics (as we know now):

  • FIRST Day of PRACTICE | Per bylaws, no earlier than: April 26, 2021
  • DROP DEADLINE for Club/USA Swimmers: April 30, 2021
  • FIRST MEET: June 7, 2021
  • MEET of CHAMPS: July 5, 2021(Results due by Wed, July 7 at 12pm)
    • Swim the meet Friday or Saturday or Monday.
    • Swim the meet Tuesday but pay attention to weather
    • Email with any concerns.
  • ALL STARS: July 9, 2021
  • Full House at League Meeting (3/8/21) for the most part
    • TW – no one attended meeting/have not heard from TW.
    • AV: No team this year, as of 3/6/21. Interested in helping? Email [email protected]
Meets:
  • As of now, VIRTUAL within your own team.
    • Each team makes meets work within the confines of their home pool
    • Follow meet rules for entries at meets – more on this soon
    • Swim a meet format on Monday afternoon, great.
    • Swim meet events during normal practice time on Monday, great.
    • Swim meet Saturday – Tues.
    • Results due by Wednesday at noon.
    • More info on Team Manager, Meet Manager, Swimtopia
  • Communicate as things change (HOA rules, City/Count rules).
  • Once team sizes/strength are determined, possible head to head competition, virtually
  • Meet of Champs: Virtual, at this time
  • All Stars
    • Limited spectators at this time
    • Normal format (as of now)
    • Swimmers will be seated outside, regardless of facility
Awards
  • Need exact ribbon counts by Saturday, March 13 at 7p. Email to [email protected]
  • CHRISTINE: SP – ZERO ribbons.
  • Please pass this to your Awards folks ASAP
Background Checks
Financials
  • $15 per swimmer fee for 2021
    • Insurance
    • Awards
    • All Stars Facility Rentals
  • Invoice #1
    • Will be invoiced at 50% of 2019 numbers
    • Due Mid May
  • Invoice #2
    • Adjustment Invoice after Meet 1
    • Due within 7 days of receipt. We’ll need to pay insurance bill!
Insurance:
  • Insurance is now mid-June to mid-June. Your insurance is good now to share with HOA’s.
  • 2020 Insurance > Attached
  • SHRSL Indemnity Forms – no change: https://shrsl.org/bylaws-forms/
  • Covid Form for registration and ANYONE on deck – attached.
Stroke Judge Clinics: Looking for hosts
  • If you were current in 2019, attend a 30 min clinic (short clinic)
  • If you were NOT current in 2019, must attend a long clinic
  • Maplewood would like to host 5/8/2021
  • 2019 CLINIC attendance, attached.
TEAM UPDATES:
  • 2 Teams are looking for head coaches. Have someone in mind?
  • A few teams are looking for assistant coaches. Have someone in mind?
  • Ashton Village Update: Due to lack of parental participation, AV will NOT have a team this year. If this is arrive to you as an AV Board member, please reach out if you have ideas on how we can help!
  • This contact list is a MOVING TARGET and Mel is managing the best she can. Follow up with REMOVALS and ADDS please.

Feb 10

2021 – LET’S DO THIS!

HELLO 2021! HAPPY NEW YEAR ALL!

Let’s SOUND OFF on teams for 2021.

As far as we know, all 24 teams will be back for 2021!

Please email [email protected] your teams’ intentions!

 

Feb 09

2021 – SWIM IS ON

IT’S A GO FOLKS! LET’S DO THIS!

It’s a DEFINITE, DEFINITE go for the 2021 SHRSL Summer Swim Season. What It’ll look like, who knows but the SHRSL Board is meeting this week to start hammering things out. NEED YOUR HELP!
 
Need the following: New boards & coaches (email: [email protected]). Need BATHER/VISITOR load limits for your home pool. Need to know if the “limit” is a city/county/HOA rule. A few teams are looking for a coach, holler if you know of someone! Who needs a coach? Who needs assistant coaches?
 
Miss y’all. Watch for updates at https://shrsl.org. It’ll take a bit to get the League Distribution list updated, but it’ll be fast there!